In order to ensure value for the state funds the practice has been to
obtain three quotes from service providers. It is recommended that this
approach continue. The following exceptions do, however, apply:
Where only one service provider is available in the area; and
Where particular goods are available through only one supplier.
The Provincial financial manager processes payment to the service
provider and/or supplier. The payment
can be done via electronic transfer or through cash on delivery basis
(COD). In case of the latter option, a
Warrant Voucher (government cheque) is issued to the business after the
goods/services have been delivered and have been found by the planner and TLC
to qualitatively and quantitatively meet the requirements agreed upon. NOTE:
Warrant Vouchers may not be issued for payments of R10 000 or more. In
such instances the service provider must be registered for Electronic Funds Transfer
(EFT) and payment effected electronically into the service provider’s bank
account. It is recommended that the service provider and/or supplier be paid
via electronic transfer.